Workflow Notifications in FS Poster

The Workflow Notifications feature in FS Poster allows you to create automated notification rules. When a specific event occurs (such as a scheduled post failing to share), the plugin can automatically notify selected users via in-app notifications.

You can access this feature by navigating to FS Poster > Settings > Notifications.

Creating a Workflow

- Go to Settings > Notifications > Rules tab;

- Click the Create new button;

- In the modal that appears, fill in the following:

• Workflow name — Give your workflow a descriptive name (e.g., "Alert on Facebook failures");
• When This Happens — Select the event that triggers the workflow;
• Do This — Select the action to execute when the event occurs;

- Click Save to create the workflow.

Configuring Event Filters

After creating a workflow, you will be redirected to the workflow editing page. Here you can set filters to control when the workflow triggers.

- Click Set up next to the event in the left panel;

- In the right panel, you can configure the following filters:

Channels — Select specific channels to monitor. If left empty, the workflow will trigger for all channels.

Labels — Filter by channel labels. If left empty, the workflow will trigger regardless of labels.

Networks — Filter by specific social networks (e.g., Facebook, Instagram, Twitter). If left empty, the workflow will trigger for all networks.

All filters work together — the workflow only triggers when all selected filter conditions are met.

Configuring Actions

- Click Set up next to the action in the left panel;

- Configure the In-App Notification with the following fields:

To — Choose which WordPress users will receive the notification. You can select specific users or use {schedule_owner} to dynamically notify the user who created the schedule.

Title — The notification title. Supports shortcodes.

Message — The notification message body. Supports shortcodes.

Type — The notification style (e.g., info, warning, error).

You can add multiple actions to a single workflow by clicking Add new action.

Available Shortcodes

You can use the following shortcodes in notification titles and messages to include dynamic information:

• {schedule_id} — Schedule ID
• {schedule_owner} — Name of the user who created the schedule
• {wp_post_id} — WordPress Post ID
• {wp_post_title} — WordPress post title
• {wp_post_link} — Link to the WordPress post
• {schedule_created_at} — When the schedule was created
• {send_time} — When the post was supposed to be sent
• {schedule_status} — Current status of the schedule
• {schedule_error_message} — The error message
• {channel_id} — Channel ID
• {channel_name} — Channel name
• {social_network} — The social network name

Activating a Workflow

- Use the Activate toggle in the top right corner of the workflow editing page to enable or disable the workflow;

- When activated, the workflow will automatically execute whenever the configured event occurs and all filter conditions are met.

Workflow Logs

You can monitor all workflow executions under Settings > Notifications > Logs tab.

Each log entry shows:

• Date & Time — When the workflow was executed;
• Workflow Name — Which workflow was triggered;
• Event — The event that triggered it (e.g., "Schedule failed");
• Action — The action that was executed (e.g., "Send In App Notification");
• Status — Either Success (green) or Error (red). Hover over the error badge to see the error details.

You can use the Clear all button to delete all logs at once.

Available Events

Currently, the following event is available:

Schedule Failed — Triggered when a scheduled post fails to be shared to a social media channel. This allows you to be instantly notified about sharing errors so you can take action quickly.

Available Actions

Currently, the following action is available:

Send In-App Notification — Sends a notification directly in the FS Poster dashboard. The notification will appear in the notification bell icon for the selected recipients.