Content Approval in FS Poster

Content Approval lets you check posts before they are shared. Posts written by the roles you choose wait for a review, and an approver approves them, asks for changes or declines them.

Approvals cover posts written in the FS Poster composer and the calendar. Auto-shared WordPress posts, the FS Poster box in the WordPress post editor and planners share as before.

Content Approval is part of the Developer and Lifetime plans. On other plans, Settings > Approvals shows an upgrade option instead of the settings.

Turning on approvals

1. Go to FS Poster > Settings > Approvals.
2. Turn on Enable approvals.
3. In Require approval for, pick the roles whose posts need a review, for example Editor and Author.
4. In Who can approve, add the roles that review posts. Administrators can always approve, so leave it as it is if only administrators review.
5. Click Save changes.

Turning approvals off later stops new posts from going to review. Posts that are already waiting stay there until an approver handles them.

Giving approvers access to channels

An approver sees only the posts on channels they can access. If a post goes to a channel the approver can't see, it stays hidden from them.

Administrators see every channel. For any other approver role:

1. Go to Channels.
2. Click the gear icon (Custom settings) next to a channel the approver reviews.
3. Open the Permissions tab and tick Share for the approver's role. Full Access works too.
4. Save, and repeat for the other channels.

Setting up notifications

Without notifications, nobody is told that a post is waiting. Below the role settings, Settings > Approvals shows a Notifications row.

1. Click Create default notifications. FS Poster adds four in-app notifications: approvers hear about new posts, and authors hear about each decision.
2. To change the recipients or the text, or to send them to Telegram as well, click Manage in Notifications settings.

These events are available when you create a workflow in Settings > Notifications:

• Post sent for review, when a post is submitted or resubmitted
• Changes requested
• Post approved
• Post declined
• Review comment added

For recipients, Approvers sends the notification to every user who can approve, and Schedule owner sends it to the author of the post. In the title and message you can use {approval_actor} for the person who acted and {approval_comment} for their note, next to the usual schedule shortcodes. See Workflow Notifications for how workflows work.

Submitting a post for review

For a user whose role needs approval, the composer works as usual with one difference: the button reads Submit for review, and Share now is hidden.

1. In the Calendar, click Schedule new post.
2. Choose the channels, write the post and set the date and time.
3. Click Submit for review.

The post now shows as In review in the calendar and the list. If you edit it while it waits, your changes are saved and it stays in review.

Reviewing a post

1. Open the Calendar. Posts waiting for you are marked In review.
2. Click the eye icon on the post. The post opens with the review panel on the right.

The actions sit in the status card at the top of the panel:

• Approve shares the post at its planned time. The arrow next to it offers Approve & share now. If the planned time has already passed, the button reads Approve & share.
• Request changes sends the post back to the author. You can add a note, for example "Please add the price."
• Decline stops the post for good. You can add a note here too.

Under the actions, Activity lists everything that happened to the post: submissions, comments, change requests and decisions, each with its note. Anyone who can see the post can write in the comment box at the bottom, in any status. Press Ctrl + Enter (⌘ + Enter on a Mac) or click the send icon to post a comment.

When changes are requested

The author sees the post as Changes requested, with the approver's note in the activity.

1. Click the pencil icon on the post, make the changes and save.
2. Open the post with the eye icon and click Resubmit for review. You can add a note about what you changed.

The approver doesn't have to wait for a resubmit. A post with changes requested can still be approved directly.

Declined posts

Decline is final. A declined post is never shared, and nobody can edit, resubmit or approve it. It stays in the list with its activity, so the team can see the reason, until someone deletes it. Comments still work.

Statuses

Posts in these statuses are never shared. Once approved, a post becomes a normal scheduled post.

Posts from AI assistants

Posts scheduled through AI assistants (MCP) follow the same rules. If the assistant signs in as a user whose role needs approval, its posts wait in review like everyone else's.

If your plan changes

If the site moves to a plan without Content Approval, posts still in review keep their status, but nobody can decide on them. Edit and save such a post to release it. It is then scheduled like any other post.